Inbound Spain is a licensed DMC based in Andalusia, building and operating series programs for U.S. and Canadian tour operators. NET rates, per-series contracting, and full operational support from pre-departure through final transfer.
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What we handle
Every capability listed here is backed by contracted suppliers, established relationships, and direct operational experience across Spain.
8 to 24 travelers per departure. This is the operational range that allows us to maintain service standards on small venue access, transportation logistics, and guide ratios.
Contracted providers in every region. E-class Mercedes for small VIP transfers through 55-passenger deluxe coaches for full-group movement. Multiple suppliers per region ensure redundancy.
A broad network of vetted local guides across every region of Spain. Each guide specializes in their region's history, culture, cuisine, and local traditions. Multiple guides per region available as backup.
We recommend a dedicated tour leader on all series departures. This provides continuity for the group across the program, genuine local expertise at each stop, and on-the-ground operational backup.
Every program is assigned a dedicated local concierge based in Spain. A WhatsApp group connects the concierge, tour leader, our operations team, and yours. Communication is proactive: most issues are resolved before they reach your awareness.
Contingency is built into the supplier network. The breadth of the guide and vehicle networks is what allows substitution to happen without disrupting the program. No single point of failure on any departure.
How we work with you
The relationship starts with understanding your brand, not a quote request. Every step is designed to surface operational fit before either side commits.
We lead with questions about your brand identity, guest profile, seasonal calendar, and commercial preferences. Before the call, we study your website and published content so our recommendations align with your mission.
We build program recommendations around your brand positioning: routing, pace, experiences, and supplier selection are all calibrated to fit the way your travelers expect to move through a destination.
All programs are quoted at NET rates on a per-series basis. Each contract includes the full schedule of payment terms, departure-by-departure pricing, and cancellation policies. No ambiguity.
We handle all in-country logistics: transportation, guides, accommodations, restaurant reservations, entry tickets, and special access. Your operations team has a direct line to ours throughout every departure.
We are system-agnostic. We work with whatever platform or workflow your team uses: proprietary tour operations platforms, third-party tools, or spreadsheets, email, and Word. Flexibility on documentation is a deliverable.
Once the first series proves out, the conversation shifts from whether we can deliver to how many departures the calendar can hold. Scaling means locking supplier inventory earlier, expanding the guide roster, and aligning vehicle contracts to your seasonal peaks. The operational foundation is already in place.
Sample programs
Three programs from the portfolio that represent different regions, durations, and positioning. Every program adapts to your brand, calendar, and group size.
Madrid + Andalusia
The most-requested itinerary in the portfolio. Predictable logistics, well-established hotel inventory at multiple price points, and AVE rail backbone. Strong baseline for partners new to Spain.
8 to 24 travelers · Moderate pace · September through May
Madrid + Basque Country
Strong rail and air connectivity with dense restaurant and hotel inventory. Top recommendation for food-focused programs. Pintxos culture and Michelin density are major draws for the culinary traveler.
8 to 24 travelers · Moderate pace · April through December
Catalonia + Balearics
Two-stop logistics with strong air and ferry connectivity. Effective shoulder-season program with deep hotel inventory at both locations. Easy lift for partners new to Spain.
8 to 24 travelers · Relaxed to moderate · May through October
These are starting points. Tell us what your travelers expect and we will design the program around it.
Frequently asked questions
Inbound Spain operates group series programs for 8 to 24 travelers per departure. At the lower end, groups access intimate venues, private dining rooms, and boutique properties that close their doors above a certain headcount. At the upper end, the logistics shift to coach-based movement and larger hotel blocks, but the program design stays custom. For departures of 8 or more, we recommend a dedicated tour leader paired with local expert guides at each destination.
We have operated series programs with up to eight departures per year for a single partner. Higher cadence is possible but requires a minimum of 12 months of planning lead time to secure inventory, guides, and vehicles at scale. We work backward from your departure calendar to build a realistic production timeline.
Yes. All tour operator programs are priced on a NET basis. This allows you to cost and price the program according to your own brand positioning and margin model. Rates are provided per series with full payment terms and cancellation policies included in the contract.
Inbound Spain operates across all major regions of Spain: Andalusia, Madrid, Barcelona, Valencia, Basque Country, Asturias, Cantabria, Mallorca, Galicia, and Castilla y Leon. We are based in Andalusia with established supplier relationships and vetted guides in every region.
The concierge identifies the issue, sources the alternative, and confirms the resolution with the tour leader before the group is affected. A guide illness becomes a same-day replacement from the regional backup roster. A road closure becomes a rerouted transfer with adjusted timing. Your operations team is notified through the shared communication channel with a summary of what changed and why. Most disruptions are resolved within the hour and never reach the traveler's awareness.
Transportation is planned around the program, not selected from a fixed fleet. Vehicle type, size, and staging are determined by routing, group size, terrain, and schedule. Multi-vehicle configurations are common on programs that split groups for parallel experiences or move between regions with different road conditions. We contract with multiple providers per region, so substitution is immediate if a vehicle issue arises.
The first conversation is consultative, not transactional. We lead with questions about your brand identity, guest profile, seasonal calendar, and commercial preferences. Before the call, we study your website and published content so that our recommendations align with your mission. We do not start with a quote request. We start with understanding your program.
Yes. We adapt to your workflow, not the other way around. If your team works in a tour operations platform, we populate it. If you need rooming lists in a specific spreadsheet format, we match it. If your process runs on email and Word documents, that is what we deliver. The goal is zero friction on your end: your team should not have to reformat, re-enter, or translate anything we send.
For a first series, we recommend a minimum of nine months from initial conversation to first departure. This allows time for discovery, program design, hotel and supplier contracting, and guide scheduling. Programs with harvest-season winery access or peak-season inventory in smaller cities may require 12 months. We will outline a realistic production timeline during the first call.